REQUEST FOR QUALIFICATIONS NOTICE

NOTICE IS HEREBY GIVEN that sealed proposals will be received until 4:00 P.M., Thursday January 12, 2023 for the following:

RFQ NO. 22/23-13, TOURISM ADVERTISING AGENCY

Proposals will be opened at 9:00 A.M., or as soon thereafter, on Friday, January 13, 2022 in the Clay County Administration Building, Conference Room “B”, Fourth Floor, 477 Houston St, Green Cove Springs, Florida and through the County’s electronic bidding system as well. Bids will not be valid unless received by the bid deadline.

The solicitation package is available at:

https://procurement.opengov.com/PORTAL/claycounty?STATUS=ALL

In order to submit a response to this solicitation the respondent must be registered on Clay County’s Public Portal.

For information concerning procedures for responding to this Proposal, contact Jessica Loos in the Purchasing Department at (904) 284-6388 or by email: purchasing@claycountygov.com.

Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County employee, including the County Manager, the County Attorney or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for bids in any respect during the Request for Proposal Period. The Request for Proposal Period during which no contact may occur commences from the date of publication of the notice of a Request for Proposals and ends upon a Bid Decision becoming final, i.e. after the notice of bid protest period of 72 hours has expired. However, in the event of a notice of protest, the no contact rule continues in place during the Protest Period and does not end until a resolution of the protest has occurred and become final. The following exceptions exist to the no-contact rule:

1. Inquiries may be submitted to the Purchasing Department if specifically provided in the Request for Proposals;
2. Pre-bid conferences provided for in the Request for Proposals; and
3. Formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Proposals.

The Board reserves the right and power to reject any and all Proposals without cause and to waive technical and non-technical or non-material defects in the Request for Proposals or submittal of any Proposal, and in its discretion to re-advertise the Request for Proposals. The Board reserves the right to award Bids, quotes, or Proposals which would be in the Best Interest of the County. Interested vendors are advised that the Clay County Board of County Commissioners has a local preference policy and Buy American policy. The complete policy for both can be viewed at: https://www.claycountygov.com/government/purchasing/vendor-information.

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.