Privacy Policy for Clay County Board of County Commissioners

At Clay County Board of County Commissioners (hereinafter referred to as "we," "our," or "us"), we are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy outlines how we collect, use, and protect the information that we gather through our website, claycountygov.com.

1. Information Collection

We may collect two types of information from visitors to our website:

• Personal Information: Personal information is collected only when voluntarily provided by you, such as when you fill out a contact form or sign up for email notifications. This information may include your name, address, email address, phone number, and other details you choose to provide.
• Non-Personal Information: We automatically collect certain information when you visit our website, such as IP addresses, domain server, device information, browser types, referring pages, and usage data. This information is used to help improve the website’s functionality and user experience.

2. Use of Information

The information we collect may be used for the following purposes:

• To respond to your inquiries or requests.
• To improve our website’s functionality and performance.
• To notify you of changes to our services or website.
• To comply with legal obligations or governmental requests.

3. Third-Party Data Collection and Sharing

We may engage third-party service providers (such as analytics and hosting services) that collect, store, and process data on our behalf. These third parties may have access to your personal and non-personal information to perform tasks that assist in the operation of the website, but they are prohibited from using this data for any other purpose.

In addition, we may share your data under the following circumstances:

• To comply with legal requirements or respond to lawful requests by public authorities, including to meet national security or law enforcement requirements.
• When necessary to protect our rights, privacy, safety, or property, or that of others.
• With your consent to share the information for specific purposes.

4. Use of Cookies

Our website may use cookies and similar tracking technologies to enhance your experience. Cookies are small files that are stored on your device and help us analyze web traffic, remember user preferences, and improve site performance. You can control cookie preferences in your browser settings, but please note that disabling cookies may limit certain features of our website.

5. Data Security

We take reasonable steps to ensure that your personal information is protected from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or method of electronic storage is 100% secure, and we cannot guarantee absolute security.

6. Retention of Data

We will retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Once the retention period has expired, we will securely delete or anonymize your information.

7. Public Disclosure

We are subject to public records laws under Art. 1, Section 24, of the Florida Constitution, and Chapter 119, Florida Statutes, which obligate the release of public records to members of the public upon request. Certain information maintained by us, however, as provided by section 119.071, Florida Statutes, and that includes social security numbers, date of birth, medical information, and financial information, is exempt from public disclosure.

8. Your Rights

You have the right to request access to the personal information we hold about you, request corrections or updates to inaccurate information, or request the deletion of your personal data, subject to certain exceptions. To exercise any of these rights, please contact us at the email or phone number listed below.

9. Links to Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or the content of these external sites. We encourage you to read the privacy policies of any third-party websites you visit.

10. Changes to This Privacy Policy

We reserve the right to modify or update this Privacy Policy at any time. Any changes will be posted on this page with an updated effective date. We encourage you to review this page periodically to stay informed about how we are protecting your information.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or the collection, use, or sharing of your information, please contact us at 904-269-6300 or 904-284-6300.