REQUEST FOR BID NOTICE
NOTICE IS HEREBY GIVEN sealed bids will be received until 4:00 P.M., Thursday, February 23, 2023, for the following:
RFB NO. 22/23–25, COURTHOUSE CHILLERS REPLACEMENT
Bids will be opened at 9:00 A.M., or as soon thereafter, on Friday, February 24, 2023 in the Clay County Administration Building, Conference Room “B”, Fourth Floor, 477 Houston St, Green Cove Springs, Florida and through the County’s electronic bidding system as well. Bids will not be valid unless received by the bid deadline.
A mandatory pre-bid meeting will be held at the Clay County Courthouse, 825 North Orange Ave Green Cove Springs, Florida 32043, on February 2, 2023 at 1:00 p.m.
Proposals require a five (5%) percent bid bond and may not be withdrawn after the scheduled opening time for a period of thirty (30) days. The term bid bond shall include bonds or cashier or certified checks payable to the County.
The solicitation package is available at:
https://procurement.opengov.com/PORTAL/claycounty?STATUS=ALL.
In order to submit a response to this solicitation the respondent must be registered on Clay County’s Public Portal.
For information concerning procedures for responding to this Bid, contact Jessica Loos in the Purchasing Department at (904) 284-6388 or by email: purchasing@claycountygov.com.
Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County employee, including the County Manager, the County Attorney or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for bids in any respect during the Request for Bid Period. The Request for Bid Period during which no contact may occur commences from the date of publication of the notice of a Request for Bids and ends upon a Bid Decision becoming final, i.e. after the notice of bid protest period of 72 hours has expired. However, in the event of a notice of protest, the no contact rule continues in place during the Protest Period and does not end until a resolution of the protest has occurred and become final. The following exceptions exist to the no-contact rule:
- Inquiries may be submitted to the Purchasing Department if specifically provided in the Request for Bids;
- Pre-bid conferences provided for in the Request for Bids; and
- Formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Bids.
The Board reserves the right and power to reject any and all Bids without cause and to waive technical and non-technical or non-material defects in the Request for Bids or submittal of any Bid, and in its discretion to re-advertise the Request for Bids. The Board reserves the right to award Bids, quotes, or Proposals which would be in the Best Interest of the County. Interested vendors are advised that the Clay County Board of County Commissioners has a local preference policy and Buy American policy. The complete policy for both can be viewed at:
https://www.claycountygov.com/government/purchasing/vendor-information
A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.
