Required Documents

• Roadside Application
•  Roadside Solicitation Ordinance

From time to time charitable organizations may find a need to perform roadside solicitation of monies for their charitable pursuits. Pursuant to Clay County Code, Chapter 12, Article III, only charitable organizations and political campaigning can be performed within the Clay County Rights-of-Way. Charitable organizations are defined as follows:

Charitable organizations- Organizations qualified under Section 501(c)(3) of the Internal Revenue Code and registered pursuant to Chapter 496, Florida Statutes, or persons or organizations acting on their behalf.

Charitable organizations may solicit within county rights-of-way, with an approved permit meeting the following requirements: 

(1) No fewer than fourteen (14) calendar days prior to the proposed solicitation, the name and address of the person or organization that will perform the solicitation and the name and address of the organization that will receive funds from the solicitation.

(2) For review and comment, a plan for the safety of all persons participating in the solicitation, as well as the motoring public, at the locations where the solicitation will take place.

(3) Specific details of the location or locations of the proposed solicitation and the hours during which the solicitation activities will occur.

(4) Proof of commercial general liability insurance against claims for bodily injury and property damage occurring on streets, roads, or rights-of-way or arising from the solicitor's activities or use of the streets, roads, or rights-of-way by the solicitor or the solicitor's agents, contractors, or employees. The insurance shall have a limit of not less than one million dollars ($1,000,000.00) per occurrence for the general aggregate. The certificate of insurance shall name the county as an additional insured and shall be filed with the county no later than seventy-two (72) hours before the date of the solicitation.

(5) Proof of registration with the department of agriculture and consumer services pursuant to Section 496.405, Florida Statutes, or proof that the soliciting organization is exempt from the registration requirements.

(6) A drawing of all signage to be posted, including dimensions.

The following requirements must be adhered to at all times:

(1) Solicitation activities may be conducted during daylight hours only.

(2) Solicitation activities shall not interfere with the safe and efficient movement of traffic and shall not cause danger to the participants or the public.

(3) No person engaging in solicitation activities shall:

     (a) Be under the age of eighteen (18) years.

     (b) Persist after solicitation has been denied.

     (c) Harass persons, be demanding, threatening or intimidating.

     (d) Use any sound or voice-amplifying apparatus, any drum, bell, tambourine, horn or other noise making device.

     (e) Erect any permanent or temporary structure within the right-of-way.

     (f) Park any vehicle within the right-of-way.

(4) Signage providing notice of the solicitation shall be posted at least five hundred (500) feet before the site of the solicitation. There shall be no more than one (1) sign per road rights-of-way in which solicitation is taking place and such signage shall be no larger than six (6) square feet. Such signage shall not be a "wind" sign. Signage shall be removed when all solicitors have ceased solicitation for the day.

(5) If the conditions and requirements of this section are not met, the county may stop solicitation activities until such time as the person or organization conducting the solicitation activities comes into compliance with this section.

A complete copy of the Roadside Solicitation Ordinance may be downloaded above.

Applying for a Permit

When an organization is ready to apply, they will need to complete an application provided by Clay County. Applications may be downloaded above, or you may obtain one in person at the Clay County Division of Planning and Zoning located at 477 Houston Street, 3rd Floor, Green Cove Springs, FL 32043, or fax or email clay.zoning@claycountygov.com.

Completed applications may be filed in person at the aforementioned location or they may be emailed to clay.zoning@claycountygov.com.

All applications must be received by Clay County 14 days prior to the proposed date of the event. The application shall include the name and address of the person or organization that will perform the solicitation and the name and address of the organization that will receive funds from the solicitation.

When Clay County staff has reviewed the application for code consistency it will be forwarded to the County Manger for approval. The applicant will be notified, in writing, whether or not the application and event is approved.  If you should have any questions, please contact the Clay County Planning and Zoning Division at (904) 278-4705 or email at clay.zoning@claycountygov.com