Preliminary Site Plan Review

 The applicant is required to submit site plans to the Department of Development Services. The plans, at a minimum, shall have information to demonstrate the improvements to be made. The following is required for plan submission:  

     1. Three (3) sets of civil site plans.
     2. Development Review Submittal Form.
     3. Three (3) copies of the written statement for the project.
     4. Plan review fee $ 250.00

 Checks should be made payable to the CCBOCC Municipal Service Fund. All personal checks require driver license number and date of birth.

Once submitted, the County staff shall review the plans for consistency with the Clay County and other pertinent codes. The staff shall have, at a minimum, ten (10) working days to review the project and offer feedback. The feedback provided will be reflected on the applicant’s final plans for approval. Plans may be approved at the preliminary step with contingencies. If plans are approved at the preliminary step the applicant will not be required to submit for final review.

Final Site Plan Approval

When the preliminary plan review is complete, the applicant is required to submit for final plan approval if the preliminary plans were found to not be compliant with the code. Final site plan approval is the culmination of the site plan review process. These plans are required in order to obtain a building permit. The applicant will submit final plans to the Department of Development Services for approval. These plans will reflect comments from the preliminary site plan review process. The applicant shall submit the following:

     1. Five (5) sets of final site plans.
     2. Development Review Submittal Form.  
     3. A letter identifying each issue resulting from the preliminary site review and how it was addressed.
     4. Public Safety Fee $50.00.

Once received, the county staff will have a minimum of ten (10) working days to check the plans for consistency with the regulations. If there are no objections, the plans shall be deemed approved and the applicant shall be notified in writing. If the plans are found to be inconsistent, the applicant will be informed as such and be required to resubmit again for final approval. If approved, the applicant shall have one year to file for a building permit. Approved plans are good for a period of one (1) year. If that date lapses, the applicant shall be required to repeat the development review process in its entirety.

Post Final Plan Approval Revisions

After the construction plans are approved and the project is under construction it is understood that things may change due to various field and unforeseen conditions. If the approved plans are to be revised, the applicant shall be required to submit the following for approval.

     1. Three (3) sets of signed and sealed revised plans.
     2. Development Review Submittal Form.
     3. A letter identifying the revisions.
     4. Fee of $ 150.00 per each revision submitted.

After receipt of these items the county shall have a minimum of five (5) working days to approve the revision. The applicant will be notified, in writing, that the revision has been approved.

Building Plan Review

Once the site plan process is complete, the applicant shall be required to attend a mandatory pre-construction meeting held by the Engineering Division if deemed necessary. This meeting will familiarize the applicant with site inspection procedures and provide a verification letter that is required in order to obtain a building permit. If it is determined that the applicant will not require a pre-construction meeting, the applicant will receive verification that no pre-construction meeting was necessary. This review may run concurrent with the site plan review but a permit will not be issued until the site plans are approved.

When applying for a building plan review, the following shall be submitted to the Clay County Building Division:

     1. Two (2) sets of building plans including architectural, structural, mechanical, electrical, plumbing and energy calculations.
     2. Fees based on the following:

VALUE OF JOB TO BE PERMITTED           REVIEW FEE

$ 25,000.00 to $ 100,000.99                      $100.00

$100,001.00 to $ 250,000.99                     $200.00

$250,001.00 to $ 500,000.99                     $300.00

$500,001.00 to $1,000,000.99                   $400.00

In excess of $1,000,000.00                        $600.00

Once the building plans & fees are received, the Building Division and Public Safety Department staff shall check for consistency with the appropriate codes. Once approved, the applicant may submit an application for a building permit to the Clay County Building Division located at the Clay County Administration Building, 477 Houston Street, 3rd Floor, Green Cove Springs, FL 32043.

Please note that before any permit can be issued a pre-construction meeting must be held with the Engineering Division and a copy of the verification form for that meeting will need to be provided to the Building Division along with the rest of the permit package.

For more information of the building permit application process please contact the Building Division at (904) 269-6307.

Minor Development Review Flow Chart

New Development or Change in Use (Zoning Determination)

Preliminary Staff Review (10 days)

Final Plan Review (10 days)

Pre-construction Meeting (if applicable)

Apply for Building Permit (After Building Plan Review & Approval)

DRC / PRELIMINARY REVIEW WRITTEN STATEMENT

Non-Residential

1. Owner Contact Information:

Joe Developer (If a corporate name is used please provide a contact person)
1234 Main Street
Green Cove Springs, FL 32043
Email: joe.developer@mainstreet.com
Phone (000) 000-0000

2. Applicant Contact Information:

Tom Engineer
5678 Design Highway
Green Cove Springs, FL 32043
Email:  tom.engineer@design.com
Phone: (000) 000-0000

3. Name of Development: AAA Company

4. Parcel Identification Number: 00-00-0000000000

5. Future Land Use Category:

6. Zoning:               Land Use:

7. Existing Site Description:

     A. Vegetation: (A description of the current site vegetative conditions)

     B. Soils: (A description of the soil characteristics)

     C. Jurisdictional Land: (A statement whether or not jurisdictional lands are located on the property and what percentage is wetlands and uplands)

     D. Drainage: ( a brief description of the site drainage)

     E. FEMA Flood Zone: (Flood Zone information)

8. Proposed Development:

Site Narrative: (A description of the project)

     A. Total Acres Of Site: 0 acres

     B. Number Of Buildings Proposed: 0

     C. Building Height: 0

     D. Type of Construction:

     E. Gross Square Feet: 0

     F. Number of Parking Spaces Required: 0

     G. Number of Parking Spaces Proposed: 0

     H. Number of Handicap Spaces: 0

     I. Bicycle Parking Shown: Yes/No

9. Ground Coverage in Square Feet & Percent of Site:

     A. Building: SF

     B. Impervious (Vehicle Use Area & Site Work):

     C. Retention / Detention Pond:

10. Landscaping:

     A. Landscaped Vehicle Use Area: SF

     B. % of Vehicle Use Area Landscaped: %

11. Utility Service:

     A. Sewage Treatment: (Name of Utility)
     (If septic system is proposed, provide distance to nearest line)

     B. Water Supply: (Name of Utility) 
     (If well is proposed, provide distance to nearest line)

     C. Electricity: (Name of Utility)

Clay County GIS Department Digital Submission for Construction Plan and As-Built Files

Software Applications:

The currently accepted software platforms are AutoCAD 2004 (DWG) or latter, Microstation 2005 (DXF) or latter, ESRI ArcMap 9.1 or latter (shape).

Methods of Submission:

Both Compact Disk (CD) and Digital Video Disk (DVD) are acceptable media.

Feature Requirement:

It is highly recommended to provide each required feature in a separate layer no XREF file. Drawing features shall include layer names as indicated below in Appendix. Features other than those thematically defined by the individual layer name/description shall not be included in that layer. Systems using numbered levels, such as Microstation, include a conversion table in the .dxf file creation process that can be used to specify named layers. No annotation shall be included in any feature layer and no feature shall be included in any annotation layer. Annotation for each layer shall be placed in annotation layers as specified in Appendix A. No polylines or annotation shall be stored in blocks. Explode all blocks that do exist. (Block references migrate to GIS as a single point at the block’s insertion point.)

All points shall be stored as "POINT" or "BLOCK REFERENCE" (can’t be softdesk point or aecc_point or any other feature type). Closure is critical in converting CAD elements to GIS features. If appropriate (i.e. parcel boundaries, subdivision boundary, etc.), all polygonal features shall be ‘snapped’ closed. Additional layers (not identified in Appendix A) may utilize any open layer as long as it meets the Feature requirement.

Layer Name Feature Type Description of example layers in Appendix A

Boundaries

X&Y Coordinates on two points

Lot boundaries

Lot Number and Annotation

Rights of way and Annotation

Street Center Lines

Easement line and Annotation

Street Names

Sidewalks (including ramps, if any)

Hydro, creeks/streams/river and Annotation

Pond/Lake and Annotation

Lamp poles, power poles, traffic light poles, etc.

Gas pipe

Railroads

Buffers (riparian, vegetation, etc.)

Storm drainage Systems and Annotation

Buildings and Annotation

Fire Hydrants and Annotation

Easements (utility, transp., wildlife, storm, etc.)

Wetlands and Annotation